IT Procurement Specialist

IT Procurement Specialist I
Employment Type: Full-Time
Location: South Bend, IN (On-Site)
Department: Information Technology - IT Procurement

About the Role

At Tire Rack, technology keeps our business moving-and our IT Procurement team makes sure our systems, hardware, and software are in place to support our people. We are seeking an organized, detail-oriented IT Procurement Specialist I to support our IT Procurement and Project Management teams by coordinating purchases, managing documentation, tracking budgets, and maintaining accurate reporting across multiple IT portfolios.

This is an excellent entry-level opportunity for someone interested in IT operations, project coordination, or procurement who enjoys working with data, vendors, and cross-functional teams.

What You'll Do

As an IT Procurement Specialist I, you'll play a key role in keeping IT purchasing, tracking, and reporting running smoothly. You will:

IT Procurement & Vendor Support

• Assist with all phases of the IT procurement process
• Build and maintain relationships with vendors
• Support contract negotiations for pricing, terms, and service level agreements
• Monitor maintenance and licensing contracts, including approvals and renewals
• Prepare and issue Requests for Proposals (RFPs) and Requests for Quotes (RFQs)
• Request orders with suppliers and create purchase orders
• Validate purchase orders against packing slips upon delivery
• Track hardware and software purchases and maintain accurate license records
• Organize and retain contracts and procurement documentation

Budgeting & Reporting

• Maintain budget records and work with Accounting to ensure accuracy
• Produce and update procurement, budget, and project-related reports and dashboards

Project & Portfolio Support

• Support project managers by developing and updating:
• Project documentation
• Work breakdown structures
• Gantt charts
• Close-out documents
• Assist with inventory lists and equipment lead-time tracking within project schedules
• Run HourStack and MRC time reports for project managers
• Maintain the Project Management Information System (PMIS), including Zapier automations

Administrative & Event Support

• Assist the Director of the PMO with coordination of in-person events such as IT Town Halls and DT visits
• Perform additional administrative and project support duties as assigned

What We're Looking For

We're looking for someone who is reliable, organized, and eager to learn. Ideal candidates will have:

• 1-3 months of related experience or training (internships, coursework, or entry-level work welcome)
• General knowledge or understanding of IT systems
• Strong communication and teamwork skills
• Ability to meet deadlines and maintain accurate data entry
• Intermediate knowledge of Microsoft Office (Excel, Word, Outlook)

Education Requirements

• High School Diploma required

Work Schedule

• Work Days: Monday-Friday (occasional Saturdays and Sundays may be required)
• Work Hours: 8:00 a.m.-5:00 p.m. (additional hours may be necessary during peak projects or deadlines)

Why Tire Rack?

At Tire Rack, you'll be part of a team that values accuracy, collaboration, and continuous improvement. You'll gain hands-on exposure to IT operations, procurement, and project management-building skills that can lead to future opportunities in technology, operations, or supply chain management.